Clinic Manager Planning Weekly Supplies Purchases

How To Plan Your Weekly Sports Medicine Supply List – 7 Useful Pointers

If you are responsible for managing a sports medicine clinic, you will know that an efficient method for planning your periodic sports medicine supply list is essential to keeping the clinic operating smoothly and providing a high level of care to its patients.

This article discusses 7 key pointers to bear in mind when filling your weekly (or other) sports medicine supply list for a sports medicine clinic. It also suggests some important supplies categories that should not be overlooked.

Planning Your Sports Medicine Supply List

Building a list of weekly supplies for a sports medicine clinic is an important task that ensures that you have the necessary supplies to provide high-quality care for your patients. With careful planning and organization, you can create a list of essential supplies that meets the needs of your clinic.

  1. Assess Patient Needs & Volume. The first step in building a list of weekly supplies is to assess the needs and volume of patients you see on a weekly basis. Consider the types of injuries or conditions you treat most frequently and the number of patients you typically see. This information will help you determine the amount of supplies you need to order on a weekly basis.
  2. Categorize supplies – To make your list of weekly supplies more manageable, categorize your supplies into different groups. Some common categories include wound care supplies, diagnostic tools, rehabilitation equipment, and personal protective equipment (PPE). This will make it easier to keep track of what you need to order and ensure that you have all the necessary supplies on hand.
  3. Consult with staff – Consulting with your staff is another important step in building your list of weekly supplies. Your staff members are on the front lines of patient care and may have valuable insights into what supplies are needed on a weekly basis. Ask for their input on what supplies are essential and which ones can be ordered less frequently.
  4. Review inventory –  Before placing your weekly supply order, it’s important to review your current inventory to ensure that you don’t over-order or duplicate items that you already have on hand. Checking your inventory will also help you identify any items that you may need to order more frequently.
  5. Consider budget – When building your list of weekly supplies, it’s important to consider your budget. Determine how much you can afford to spend each week and prioritize your supplies accordingly. Consider purchasing larger quantities of supplies that you use frequently to take advantage of bulk discounts.
  6. Determine appropriate quantities – Determining appropriate quantities for your weekly supplies is another important step in the process. This will help you avoid over-ordering or under-ordering supplies. Keep in mind that some supplies, such as PPE, may need to be ordered in larger quantities due to increased usage during the pandemic.
  7. Consider expiration dates – When ordering supplies, it’s important to consider expiration dates. Certain supplies, such as medications and sterile dressings, have a limited shelf life and must be replaced regularly. Make sure to check expiration dates before ordering supplies to avoid wasting money on items that will expire before you can use them.

Some examples of weekly supplies for a sports medicine clinic include:

PPE supplies, including gloves, masks and hand sanitizer. These should always be an important component of the planning for any sports medicine supply list.
PPE Supplies should always be an important component of any sports medicine supply list

Wound care supplies

  • Sterile gauze pads
  • Adhesive bandages
  • Elastic bandages
  • Antiseptic solution
  • Disposable gloves
  • Alcohol wipes

Diagnostic Tools

  • Thermometer
  • Blood pressure cuff
  • Stethoscope
  • Pulse oximeter
  • Glucometer
  • Sphygmomanometer

Rehabilitation Equipment

  • Exercise bands
  • Foam rollers
  • Stability balls
  • Balance boards
  • Therapeutic putty
  • Resistance tubing

Personal Protective Equipment

  • Masks
  • Gloves
  • Gowns
  • Face shields

Essentially, building a sports medicine supply list for a clinic requires careful planning and organization. By assessing patient needs and volume, categorizing supplies, consulting with staff, reviewing inventory, considering budget, determining appropriate quantities, and considering expiration dates, you can create a comprehensive list of essential supplies that ensures you have everything you need to provide high-quality care for your patients.


In this post, we have presented seven useful pointers to bear in mind when planning your weekly or monthly sports medicine supply list. We hope that readers will find this information useful in the effective discharge of their administrative duties. For additional useful information on managing a healthcare clinic, we encourage you to consult other posts on this site such as the ones on How To Increase Patient Repeat Visits and on Steps To Introduce PPE To Your Clinic.

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